AI is advancing at a rapid rate, reducing the price and complexity to run one, shifting the paradigm of AI from large organisations to all businesses and individuals.

As LLM’s become accessible at the fraction of the cost of previous models, coupled with opensource frameworks such as LangChain, many AI powered tools are easily accessible now for businesses and individuals. AI can help to reduce costs, boost productivity, make data analytics easier for individuals and provide personal assistants at a fraction of the cost.

Adopting AI will not come without its challenges, so it is paramount that businesses carefully research the tools available to them, to avoid wasting valuable resources on tools that generally wouldn’t meet their needs.

Although these tools are useful in a businesses it doesn’t stop individuals from taking advantage of their capabilities to speed up their day to day life.

Automating Mundane Tasks

Businesses typically have limited resources and employees, however AI aims to remove these barriers allowing businesses to manage their resources better, automate mundane tasks, whilst improving the productivity of the employees. We will review some AI tools that already provide these solutions.

Transcribing Calls

The days of typing out meeting notes, inevitably missing crucial details, is fading fast. This is especially beneficial in business calls where information is flowing rapidly across multiple users. Multitasking by writing notes while actively listening has been proven to hinder comprehension. Thankfully, AI is ushering in a new era where users can stay fully engaged in the conversation without distractions.

Otter.ai

This tool removes the need for users to take notes and ensures that note documentation are maintainable for easy review. Not only this but the ability to query each meeting to get previous meeting discussions, summary, and action points.

Data Extraction

Both large and small businesses have various documents that contain data that may not be readily accessible in a structured form for easy analysis. Examples of such documents are data from invoices, bills, airway bills, packing list, purchase orders and more.

Typically a data entry staff may be required to sift through numerous documents, with the potential of errors, however with the advance of AI we have intelligent data extractors that can do these jobs exceptionally well. They differ from optical character recognition (OCR) and are more accurate.

AutoExtract.io

Below is an example of autoextract pulling the relevant data and transforming it into a CSV, removing the need for manual entry, which is amazing news for data entry staff speeding up their job whilst improving the accuracy of data entry.

Diary Management

The issue with businesses is it can become difficult to plan their time effectively This tool shines when trying to collaborate at work, ensuring that schedules are align where necessary, are tailored to an individuals needs and helps to maximise their time both for work and personal life.

AKIFLOW

This tool can be connected to a centralized inbox where you can add tasks from various platforms. Upon connecting to the centralised inbox the AI tool will provide you with an automated schedule tailored to deadlines, tasks and more. The importance of this application for individuals and businesses cannot be understated. As someone who manually creates schedule for my work and personal life, I immediately see its benefits.

Conclusion

In conclusion, AI tools like Otter.ai, AutoExtract.io, and Akiflow offer significant benefits for both businesses and individuals. By automating mundane tasks like note-taking, data extraction, and scheduling, these tools can save users up to 70% of processing time and improve data accuracy. For busy professionals struggling to keep up with meeting notes, Otter.ai is a game-changer, allowing them to focus on the conversation and easily access key takeaways later. Individuals can also leverage these tools to streamline daily tasks and boost productivity. As AI technology continues to evolve, we can expect even more innovative tools that empower both businesses and individuals to achieve greater efficiency and success.